Virtual machine (VM) proliferation may be reduced by determining the availability of existing VMs to perform a task. Tasks may be assigned to existing VMs instead of creating a new VM to perform the task. Furthermore, a coordinator may determine a grouping of VMs or VM hosts based on one or more factors associated with the VMs or the VM hosts, such as VM type or geographical location of the VM hosts. The coordinator may also assign one or more Virtual Server Agents (VSAs) to facilitate managing the group of VM hosts. In some embodiments, the coordinators may facilitate load balancing of VSAs during operation, such as during a backup operation, a restore operation, or any other operation between a primary storage system and a secondary storage system.