A cloud based intelligent secretary application, a method and a system for scheduling a meeting is disclosed. The invention includes a cloud based intelligent secretary application, running on a mobile device (200, 500, 800, 1100) and a cloud server (222, 522, 822, 1122). The cloud based intelligent secretary application enables multiple users to form a group. The members of the group allow their mobile devices to be accessed by the cloud based intelligent secretary application. The cloud based intelligent secretary application receives a request for arranging a meeting (312) with at least two members of the group. The cloud based intelligent secretary application calculates the meeting means, place and time that allow the minimum total disruption and cost, and/or, maximum efficiency for the meeting. The cloud based intelligent secretary application suggests (340) the meeting means, place and time that allows the minimum total disruption and cost.