A method performed at a server configured to onboard devices in a conference room includes: receiving a log-in request from a user device; receiving a request from the user device for a first activation code for activating devices for use in the conference room; transmitting the first activation code to the user device; receiving a first request from a first device in the conference room for authorization to be used in the conference room, the first request including a second activation code; determining whether the second activation code matches the first activation code; if the second activation code matches the first activation code, authorizing the first device for use in the conference room; and if the second activation code does not match the first activation code, denying the first device for use in the conference room.