A communication system and method for optimizing a network (or web) conference. A communication system in accordance with an embodiment of the invention includes a network conference server, at least one mail server, a moderator's client device, a plurality of participants' client devices, a network interconnecting the servers and client devices, a network conference application executed by the network conference server, and an email application distributed amongst the mail server and the client devices. The network conference application receives from the moderator's client device a first communication comprising a conference schedule, participant details and conference material and transmits to the email application a second communication comprising a network address, the conference schedule, the participant details and the conference material.