A tangible, non-transitory, machine-readable medium includes instructions that, when executed by a processor, cause the processor to determine an active operating condition of the heating, ventilation, and/or air conditioning (HVAC) system based on the active operating data related to the HVAC system, retrieve an existing service log having a maintenance procedure corresponding to the active operating condition of the HVAC system, and record an entry service log. The entry service log includes the active operating data, the active operating condition, and an updated version of the maintenance procedure corresponding to the active operating condition.