Embodiments of the present invention describe creating a monitoring package by integrating a personal information management system (PIMS) and a social network profile for a user. Embodiments comprise continuously monitoring e-mail messages, calendar entries, social media posts, and social media comments of the integrated PIMS and social network profile, collecting participant preference information and meeting data from the monitoring package, identifying an upcoming meeting for the user according to the meeting data, and determining a list of participants for the upcoming meeting based on conversation threads associated with the upcoming meeting collected from the monitoring package. Embodiments further comprise collecting a set of participant preference information for the participants in the list of participants including the participant preference information for the user, determining a workplace set-up for the upcoming meeting based on the set of participant preference information, and outputting a workplace arrangement for the upcoming meeting.