A system that supplies permanent and human and machine readable evidence that a approved printer was used to print the indicia affixed to a mail piece. The system will first capture the postal customer's or mailers printer type and configuration setting information, paper, ink, or toner combination and then use the foregoing information to enable printing of the Information-Based Indicia, if the active printer going to print the indicia is found on a stored (local or remote) “Information-Based Indicia Approved Printer's List”. Then the system will add this same printer information to the USPS defined Information-Based Indicia print field format so as to provide evidence that an approved printer was used. The foregoing printer information may be printed in a coded form on the Information-Based Indicia to automate the sortation of indicium that can not be read.