A method and system that enables the accurate identification of the originator of a mail piece within a corporate mail room environment is provided. Each person that generates mail items is provided with tracking information to be placed on each mail item. The tracking information can include, for example, an employee identification number, an equipment identification number and a unique sequence number. When the mail item is received in the corporate mail room, the tracking information is scanned and the tracking information is associated with a unique aspect of the mail item. Utilizing the tracking information associated with each mail item, the ambiguity of origination of each mail item is removed as there is now a verifiable record of the originator and/or originating equipment.