A method and apparatus for calculating employee expenses is disclosed herein. One embodiment of the method may include transferring first data from a first computer to a second computer. The first data causes the second computer to display text, wherein a portion of the text is a first inquiry related to at least one expense item of the employee. Second data is transferred from the second computer to the first computer, wherein the second data is representative of a response to the first inquiry and wherein the second data is smaller than the first data. A second inquiry related to the at least one expense item based on the response to the first inquiry is then determined. Third data representative of the second inquiry is transmitted from the first computer to the second computer. A portion of the text is modified upon receipt of the third data by the second computer, wherein the modified portion of the text is related to the second inquiry.