According to an embodiment of the invention, an agent scans a storage server, and collects information about files stored on the storage server. The agent then summarizes the information into a summary, and stores the summary on a database server. The summaries can be accessed by a system administrator using a graphical user interface (GUI). The summaries contain information about the use of the storage server, and highlight potential problem areas. By having an agent, rather than a multi-appliance management application (MMA) scan the storage server and create the summary, the MMA is able to perform other tasks.