A system may automatically scan a physical document and perform processing actions on the scanned document according to a workflow. The system may include a scanning device that can detect a trigger event when a portable memory device is connected to or paired with the device or when a document, including one or multiple pages, is placed on the document handler of the device. Upon detecting the trigger event, the scanning device may retrieve the workflow and associated instructions from one or more designated folders on the portable memory device, automatically scan the document on the document handler to a digital document file, and perform various processing actions on the digital document file according to the workflow, with little or no user interaction. The processing actions may include storing, faxing, and emailing the scanned document, and/or performing certain document conversion functions on the digital document file.