Systems and methods are provided record details about sample products left with a customer/physician during a sales call presentation. A Pharmaceutical Sample Management (“PSM”) system performs a validation process on call detail data entered by a sales representative. The PSM system performs validation for all applicable rules in one iteration and presents any errors to the user in a unified view. Furthermore, rules may be applied “out-of-the-box,” customized, or created by users themselves. Accordingly, the sales representative may quickly create an accurate record, and the physician can sign off on it in order to comply with government regulations.