A mail management system (MMS) comprises a host system coupled to one or more operator workstations. The host is operable for receiving from each of the workstations account identification codes. The host, after verifying the validity of the account code, transmits an enabling signal to the workstation which permits the workstation to activate an attached postage dispensing device. The MMS also provides a fallback mode of operation wherein each workstation is operable for verifying that the format of an entered account identification code is correct and to thereby activate the postage dispensing device. This fallback mode of operation allows for the continued operation of the MMS even if the host system is for any reason disabled from communicating with a workstation.