A digital multifunctional apparatus includes a printer, a scanner and a memory. A document code is stored in the memory and printed on a management document when a scanned document is stored in the memory. The document code identifies the scanned document. The apparatus comprises a receiver configured to receive data from an external data source. The memory is configured to store the data received from the external data source. A generator generates a document code that identifies the data received by the receiver. Further, a transmitter transmits the document code to the external data source to enable access by the external data source to the data in the memory identified by the document code.