A template listing one or more associated tasks is distributed to one or more devices, each device having a respective user. A task is selectively designated as either shared or individual. When information indicating that an action associated with a particular task has been performed is received at a first one of the devices, the template is updated at the first device, and optionally at others of the devices to indicate to others of the users that the action has been performed. The associated action of a shared task is performed once for all users, and the associated action of an individual task is performed separately by one or more of the users. Task information is optionally communicated between a template on a particular one of the devices and a personal information manager of the respective user of a particular device.